Filing Statuses Explained

Every filing in Cott E-Filing moves through a series of statuses as it's processed. Understanding these statuses helps you know exactly where your filing stands.

The Filing Journey

  ┌─────────┐     ┌───────────┐     ┌──────────────┐     ┌──────────┐     ┌──────────┐
  │  DRAFT  │ ──▶ │ SUBMITTED │ ──▶ │ UNDER REVIEW │ ──▶ │ ACCEPTED │ ──▶ │ RECORDED │
  └─────────┘     └───────────┘     └──────────────┘     └──────────┘     └──────────┘
                                           │
                                           ├──▶ ┌──────────┐
                                           │    │ REJECTED  │ ──▶ (Filer corrects & resubmits)
                                           │    └──────────┘
                                           │
                                           └──▶ ┌────────────────┐
                                                │ PARTIAL ACCEPT │
                                                └────────────────┘

Status Definitions

Draft

What it means: You started a filing but haven't submitted it yet.

What to do: Go to My Drafts to resume and complete the filing. Drafts are not visible to the court.

Submitted

What it means: Your filing has been received by the court's e-filing system and is waiting in the clerk's queue for review.

What to do: No action needed. You'll receive an email when a clerk picks up your filing.

Typical wait time: Varies by court and volume, but most courts process filings within 1–2 business days.

Under Review

What it means: A clerk has opened your filing and is currently reviewing the documents, parties, and case information.

What to do: No action needed. The clerk may accept, reject, or partially accept the filing.

Accepted

What it means: The court has reviewed and approved your filing. All documents have been accepted.

What to do: Your filing is now part of the official case record. You can download stamped versions of your documents from the filing detail page — these serve as proof of filing.

Rejected

What it means: The court could not accept your filing. The clerk has provided a reason and specific notes about what needs to be corrected.

What to do: Review the rejection reason and clerk notes on the filing detail page, then click Edit & Resubmit to correct and resubmit. See Correcting a Rejected Filing.

Common rejection reasons:

• Incomplete Filing
• Incorrect Form
• Missing Signature
• Incorrect Fee
• Wrong Court
• Duplicate Filing
• Defective Service

Partial Accept

What it means: Some documents in your filing were accepted, but one or more were rejected.

What to do: Review the filing details to see which documents were accepted and which were rejected. Resubmit corrected versions of the rejected documents.

Recorded

What it means: Your accepted filing has been fully recorded in the court's case management system. This is the final status — your filing is part of the permanent court record.

What to do: Nothing further required. Your filing is complete.

Document-Level Statuses

Individual documents within a filing also have their own statuses: